Summary of Foundation Planning Task Force Activity to Date
The Foundation Planning Task Force has been entrusted with a specific task to be completed within a sixteen – eighteen month time-frame. The task force is in an information gathering phase; below is a summary of their work done in pursuit of completing their task(s) in a timely manner:
- Selection of Foundation Planning Task Force: The Mayor and City Council issued a request to the community for residents to sit on a Foundation Planning Task Force in furtherance of Section IV of the Master Agreement. Forty-six applications were received and 17 members were selected for the task force. The first meeting was in January 2017.
- Chair & Vice Chair Appointed: Erin Murphy came forward at the beginning to act as Chair of the FPTF and was unanimously approved. The group subsequently voted to make Dan Cohn the Vice-Chair for the task force.
- Search Subcommittee: Early work of the group involved forming a sub-committee that was charged with retaining a consultant to assist the FPTF with all aspects of the process of creating the new Foundation. The committee developed an RFP which was sent to ten potential consultants with four chosen to interview. Randell McShepard was retained as a consultant and facilitator for the Foundation Planning Task Force.
- Task Force Retreat: McShepard led a retreat of the FPTF on May 30, 2017 at the Lakewood Women’s Pavilion. The retreat included a review of a survey answered by each of the task force members. Members took some time to get to know each other and then moved into more substantive issues including discussions about how to identify stakeholders and how to gather information about the health needs of the Lakewood community.
- Community Engagement Subcommittee: The Community Engagement Subcommittee was formed. That group has developed a set of interview questions and has spent the last several months interviewing members of various organizations related to behavioral health, the business community, culture, groups involved with issues of race, ethnicity and diversity, early childhood, faith communities, health, low income, philanthropy, recreation, seniors, women’s issues and youth as well as elected officials. They will present their findings in a report to the FPTF in October.
- Local Expert Speakers: The FPTF has invited various experts in health and wellness to present and provide background information in areas relevant to the formation of the Foundation. Video recordings of these presentations are on the city website. The speakers have included:
- Staff members from the City of Lakewood’s Department of Human Services;
- Kirstin Craciun from the Center for Health Affairs to discuss the Community Health Needs Assessment;
- Martha Halko from the Cuyahoga County Board of Health, who presented on Building Healthier Communities;
- Jim Hekman, Dr. Judy Welsh and Jenny Evans from the Cleveland Clinic Foundation, who are instrumental in establishing the new Lakewood Family Health Center; and
- Mitch Balk from the Sinai Foundation, who spoke about conversion foundations and the lessons they learned in their own process.
- Foundation Structure Subcommittee: A sub-committee was formed in July to gather information about Foundation funding and options for infrastructure. This information will also include pros/cons of each type of structure.
- Communications Subcommittee: In August, a subcommittee was formed and given the duty of communicating the activity of the FPTF to the community. The Communications Subcommittee is currently exploring the use of FAQ’s as part of its overall communications approach regarding these efforts.
- Community Forum: On Wednesday, November 15th at Garfield Middle School from7:00-8:30 pm, the FPTF will be hosting a community conversation to share the findings of the Community Engagement Subcommittee, and other discoveries, up to this point. This will be another opportunity to have an open discussion with the community on the whole process, and get further input from our fellow residents. We encourage all to attend.
In summary, there has been a lot of information gathering done by the FPTF since January. It is expected that the next phase, which will begin after the October task force meeting, will involve decisions related to the formation of the Foundation.
“One of the central tenets of our efforts is community engagement with an eye toward promoting coordination, collaboration, and sustainability; fostering community voice; ensuring the effectiveness of the foundation; and developing models of transparency and accountability that build and maintain community trust.”
FPTF Community Engagement Subcommittee
Initial Information Provided to Foundation Planning Task Force+-
- Table of Contents
- Task Force Job Description
- Short Bios of Task Force Members
- Master Agreement
- City Resolution No 8871-16 Establishing Foundation Planning Task Force
- Subsidium Health Care – Power Point
- Graphic depiction of Sample Planning Structure
- Article: Building & Maintaining Strong Foundations
- Sample Meeting Agenda for Orientation of the Task Force
- Cover Sheet
- Sample Articles of Incorporation for a Foundation
- Sample Foundation Bylaws – Option 1
- Sample Foundation Bylaws – Option 2
- Sample Foundation Bylaws – Option 3
- Sample Foundation Bylaws – Option 4
- Wellness Foundation Community Visioning Agenda – April 15, 2015
- Wellness Foundation Community Visioning – Attendee Survey
- Wellness Foundation Community Visioning – Attendee Survey Results
- Wellness Foundation Community Visioning – Attendee Q’s, Concerns & Appeals
- Spreadsheet with Sampling of Conversion Foundations from Around the Country
- Sample Bylaws – Cabarrus County, NC
- Additional Foundation Planning Information
Foundation Planning Task Force Meeting Agendas+-
Foundation Planning Task Force Meeting Minutes+-
FPTF Subcommittee Agendas+-
FPTF Subcommittee Meeting Minutes+-
Additional Task Force Materials+-
- Consultant Agreement – McShepard Enterprises/Randell McShepard
- Public Records Act Overview
- Cleveland Clinic Health Assessment 2016 – Lakewood Portion begins in Appendix A, Page 28
- County Planning Municipal Profile for City of Lakewood (Draft Form)
- Collective Impact to Tackle Complex Social Problems
- Foundation Planning Task Force Members Short Bios
- New Lakewood Wellness Foundation – Request for Proposals
- Retreat Questions posed to the Task Force
- FPTF Question Survey Results – 5-30-17
Handouts from 2-21-17 Meeting+-
Community Health & Wellness - News Articles+-
- Looking Upstream to Tackle Social Health Needs An interview with Rishi Manchanda, MD by Matt O’Connor
- Grassroots initiative aims to address community health in Pennslyvania – H&HN Magazine, March 2017
- What Makes a Healthy Live? – H&HN Magazine, February 2017
- How to Quit Fixing the Wrong Problem – H&HN Magazine, January 2017
- Housing For Health – H&HN Magazine, January 2017
- UCLA Public Health – Autumn/Winter 2016-2017
Task Force Meeting Procedures+-
Stakeholder Recorded Presentations & Documents+-
Community Engagement Subcommittee+-