Public Works Committee
Monday, November 24, 2008
5:00 PM

The Public Works Committee will meet Monday, November 24, 2008, at 5:00 PM in the Auditorium (2nd Floor) of Lakewood City Hall, 12650 Detroit Avenue.   The agenda contains the following items:

Lakewood Park Shoreline Project Update and Future Plans.

EPA Negotiation Issues Relative to Wastewater/Sewer

Michael W. Dever, Chair
Nickie J. Antonio, Tom Bullock; Members

1. Communication from Councilmember Butler regarding Revisiting  “chronic nuisance” ordinances previously terminated from Committee.
2. ORDINANCE NO. 23-08 – Amending Section 509.14 of the Codified Ordinances to include the issuance of noise abatement orders and notices of violation among the events that must occur in order to classify a noise violation as a nuisance activity for the purposes of the Criminal Activity Nuisance Ordinance.  (PLACED ON 1ST READING & REFERRED TO THE PUBLIC SAFETY COMMITTEE 2/19/08, SECOND READING 3/3/08)
3. ORDINANCE NO. 24-08 – Amending Section 515.13 of the Codified Ordinances to clarify the definition of an order requiring the immediate abatement of any source of sound alleged to be in violation of Chapter 515 of the Codified Ordinances.  (PLACED ON 1ST READING & REFERRED TO THE PUBLIC SAFETY COMMITTEE 2/19/08, SECOND READING 3/3/08)

Tom Bullock, Chair
Brian Powers, Member
PUBLIC SAFETY COMMITTEE

Audit Committee Meeting
Tuesday, November 25, 2008
6:00 P.M.

The City of Lakewood Audit Committee Meeting will take place Tuesday, November 25, 2008, 6:00 P.M. to approximately 7:30 PM in the Auditorium of Lakewood City Hall, (2nd Floor) -  12650 Detroit Avenue, Lakewood, Ohio.

The Audit Committee was established by Ordinance 93-07, adopted December 3, 2007.  “…. to provide independent review and oversight of the City's financial reporting processes, internal controls, and the independent auditor comments.  The Committee shall review financial statements, independent auditor reports and follow up on corrective actions; review the City of Lakewood's comprehensive framework of internal controls; assess the performance of the independent auditor; provide an independent forum to report findings of management fraud, abuse or control override to the independent auditor…”.

PUBLIC NOTICE: The Audit Committee Membership is comprised of six Lakewood residents with financial background appointed by Council and the Mayor.  Council’s Finance Committee; Chairman Michael Summers, Members Kevin Butler, and Mary Louise Madigan also serve on the Audit Committee and public notice is hereby provided in compliance with Ohio’s Open Meetings Law.

NOTICE OF BUDGET HEARING
CITY OF LAKEWOOD 

The Finance Committee will host the Fiscal Year 2009 Budget Hearings in accordance with the schedule below.   Please note that the date, time and room assignments are subject to change due to the nature of the proceedings.  You may secure up-to-date information from the City’s website at www.onelakewood.com or by calling the Council Office at 216-529-6055 on the day of the meeting.  All Hearings will be held at Lakewood City Hall, 12650 Detroit Avenue, Lakewood, Ohio. 

FY2009 BUDGET HEARING SCHEDULE

1. Monday, November 17, 2008 -   immediately following the Regular City Council Meeting  (approximately 8:30 PM) in the Council Chambers.    (These items could be deferred to the November 18th meeting if Regular Council Meeting adjourns too late)
   1. Overview of Mayor’s Budget
1. Assumptions
2. Changes from 2008
3. Service impact
   
   
2. Tuesday, November 18th, 6Pm-9PM (Auditorium)

(any items from November 17th meeting left unaddressed)

1. Refuse Department
1.  Objectives
2.  Cost savings and service issues
1. Financial implications
2. Operational implications
1. Collective Bargaining considerations
2. Equipment
3. Routes
4. Large item pick up
3. Environmental Implications
1. Energy consumption considerations
4. Recycling
1. Opportunity to expand participation
2. Challenges to existing participation
3. Cost/revenue issues
5. Implementation issues
1. Communication
2. Compliance/cooperation
3. Exceptions
6. Other
   
   
3. Monday, November 24th, 6PM- 9PM (Auditorium, 2nd Floor City Hall)
1. Enterprise Fund Costs/Revenues
1. Objectives: Costs shift proposals from General Fund to Enterprise Funds
2. Assumptions and analysis of costs
3. Impact on General Fund
4. Impact on Enterprise Funds
1. Fund Balance
2. Cost reduction plans
2. Follow Up- Refuse
3. Follow UP- Enterprise Funds
4. Human Services- Objectives
1. How can we Achieve objectives with minimal service reduction?
2. Transportation
1. Logistics management improvement
1. Dispatch costs
2. Delivery route optimization
3. Other
3. Shift to “Settlement House’ model discussed last January (comprehensive approach that "strengthens individual and neighborhood assets, and builds collective capacity to address community problems"
4. Regional cooperatives
5. Etc.
   
   
4. Tuesday December 2nd, 6PM-9PM  (Room is yet to be determined)
1. Police: Objectives:
2. Fire: Objectives:
1. What Administrative/process related costs could be reduced or eliminated without affecting core service offerings?
1. Fuel Consumption reduction
2. Communication costs
1. Call Box maintenance
2. Other
2. What services are now offered that could realize a revenue increase?
1. EMS utilization
2. Enforcement revenue- Police
3. other
   
   
5. Saturday, December 6th, 8AM-Noon (Auditorium, 2nd Floor City Hall)
1. Public Works: Objectives:
1. What costs can be reduced with minimal service reduction?
1. Fuel consumption
2. Equipment utilization and maintenance
3. Forestry options
   
   
6. * Monday, December 8th, 6PM-9PM
1. Court
1. Administrative process costs
2. What revenue could be increased?
2. Capital Budget 2009

7. Saturday, December 13th, 8AM-Noon (Auditorium, 2nd Floor City Hall)
1. Economic Development plans and Objectives
2. Investment priorities-Economic Development
3. Investment Priorities
1. Funding reserve balance accounts
1. Separation payments-Retirements
2. Workers Compensation reserve 
3. Health Care Reserve
4. Economic Development fund
5. Rainy Day Fund/budget stabilization fund
2. Productivity Investments-
1. Information Technology switch to Microsoft
3. Other Investment opportunities
   
   
8. Tuesday, December 16th- Backup date or Budget Vote (Room yet to be determined)
   
   
9. Saturday, December  20th, Backup date or Budget Vote (Auditorium)
   
   
10. Monday, December 22nd, Budget Vote (Room yet to be determined)

Michael Summers, Chair
Kevin Butler, Mary Louise Madigan; Members
FINANCE COMMITTEE